Part-Time Assistant Bookkeeper

8 hours, 2 or 3 days a week (Monday and Tuesday)

 

Qualifications:

  1. Associates degree or previous work experience is preferred.
  2. Strength in accounting procedures and a propensity for working with financial data.
  3. Strength and knowledge with payroll processing.  
  4. Proficiency skills for computer applications (Microsoft Excel, Microsoft Word, Payroll Software, databases). 
  5. A high degree of proficiency in keyboarding, operation of common office equipment and an excellent knowledge of office procedures.
  6. Previous experience as a bookkeeper or accountant or other alternatives as the Board may find appropriate and acceptable.

Reports To:    

Accounting Coordinator

 

Job Goal:         

To assist the Accounting Coordinator in the administration of the District’s business affairs so as to provide the maximum services for the financial resources available.

 

 

 

Performance Responsibilities: Assist the Head Bookkeeper with the following duties as assigned. 

  1. Maintain a complete and systematic set of records of all financial transactions of the District, according to state regulated accounting procedures. 
  2. Record detail of school financial transactions in appropriate journals and subsidiary ledgers from such sources as requisitions, payroll records, etc... 
  3. Code all accounts payable bills and determine their status for payment. 
  4. Summarize and balance entries recorded in individual journals and ledgers.
  5. Trace errors and record adjustments to correct charges or credits posted in incorrect amounts.
  6. Compute and record all incoming receipt summaries.
  7. Serve as backup for payroll processes in the absence of the Head Bookkeeper.
  8. Keep Head Bookkeeper and Assistant Superintendent informed on all matters affecting the finances of the District and prepare fund balances as needed.
  9. Prepare bills for registration and make a list of past-due fees and lost textbooks.
  10. Bill student fees (January-June) for unpaid fees.
  11. Perform other duties as assigned by the Assistant Superintendent or Head Bookkeeper.